Stocktakes in MEX
A regular function in inventory management is to perform a Stocktake. This is done to confirm that the physical stock held “on the shelf” is the same as the quantity recorded in MEX, and to make adjustments to bring them in line where they are different. There are various reasons why the two values may be different:
- Items have been taken from or returned to the shelf without being processed in MEX.
- Goods have been received but not yet placed on the shelves.
- Items have been shelved to the wrong location.
- The quantity issued to a Work Order (or Account Code) is different from the quantity taken from the shelf.
For these reasons, there will be a requirement to perform a regular Stocktake.
A stocktake in MEX is performed in three stages:
- Creating the Stocktake: A Stocktake is created in the MEX Stocktake Listing. Stocktakes can only be created in the main MEX product, but they may be performed and processed on a mobile device as is described here.
- Performing the Stocktake: This involves physically going around the store and counting the items on the shelves. The results of the count can either be recorded on a printed Stocktake form or entered into a hand-held device. If the hand-held has a barcode scanner then the stock can be identified via barcode. Once the items have been counted the results are entered into the Stocktake record in MEX.
- Processing the Stocktake: A person with the appropriate authority goes into the Stocktake’s details and clicks on the “Process” button. This adjusts the Stock on Hand values in the Catalogue to the counted values.